This article will discuss how to create a new Accounting Vendor record.
Instructions
To create a new Vendor Account, use the following workflow:
NOTE: Only users with the appropriate Accounting User Group permissions can create new Accounting Vendor records.
Go to the Accounting menu.
Select the appropriate Vendor Account Type, where:
Customers - Vendor Accounts for the Customer line on the Invoice page
House Accounts - Vendor Accounts for groups of individuals that do not have a Commissions Plan and/or cannot be identified as an individual (i.e. Marketing, Property Managers, etc.)
Vendor: In-House - Vendor Accounts for those that typically have a Commissions Plan (i.e. typically Brokers)
Vendor: Outside - Vendor Accounts for those that are not company employees and the Company is not tracking their Commissions (i.e. Referral Brokers, Outside Brokers, etc.)
Vendor: Staff - Vendor Accounts for those who do not have a Commissions Plan and can be identified as an individual (typically we suggest that all Broker types have a Vendor In-House account, even if they do not have a Commissions plan. The reason is that for tracking and Reporting purposes, it is much easier to alter a Commissions plan than change a Vendor account from one type to another)
Search for the appropriate account (sometimes by Broker's name, Contact's name or Account Entity name, etc.). This action helps to prevent duplicate records from being created.
If no Account is found/listed, select the green "+" icon to open a new Vendor Account form
Add the appropriate data
Select the Submit button to save the record
NOTE: On the Split Worksheet and after selecting the Broker/person's name, a Vendor Account search box will appear. You can either A) Create a new Vendor Account on this page or B) Select an existing Vendor Account as needed.
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